"Almost all quality improvement comes via simplification of design, manufacturing... layout, processes, and procedures."
Tom Peters

Arkivia DM - Document & Fax Management

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Brochure PDF Arkivia Fax Brochure PDF  Arkivia FAX


Arkivia DM&Fax Fax is an all-in-one solution combining the qualities of a FAXSERVER with those of a Document Management system. Scanning sources include both document scanners and multifunction machines connected to a network. This modular solution allows the fax server and DM server to be installed in an independent and scalable manner.


  • saving of time spent searching for documents and faxes
  • rationalization of paper documents and of space assigned for their storage
  • standardization of document management processes
  • optimization of hardware and printing costs
  • possible integration of faxes with management system.
  • automatic sorting of faxes received
  • 4 faxing methods: forwarding via web user interface, forwarding as attachment via e-mail client, forwarding via network multifunction printer (MFP) end forwarding via client software.


  • integrated fax and document management (DM Server + FaxServer)
  • use of PDF digital format
  • automatic sorting of faxes received
  • integration with multi-function systems (MFP) for digitizing and indexing documents and faxes
  • search interface and visualization of documents accessible via web browser
  • centralized LDAP address book accessible via the network multifunction system and web clients
  • integrated backup system
  • View and download as PDF files all faxes received and sent
  • Faxes are received directly in the user’s mailbox as an attached PDF file.
  • If the fax number is connected to a group, a copy of the fax may be sent to all user mailboxes belonging to the group.



Architettura Arkivia FAX

ArkiviaFax: Web user interface

Send Fax

  • A web interface accessible via the network allows users to:
  • View and download as PDF files all faxes received and sent
  • Send faxes from electronic files.
  • Index faxes through the Sender, Recipient and Subject Matter fields.
  • Search by date, number, sender/recipient and subject matter
  • See fax queue of outgoing faxes and cancel forwarding, if necessary
  • Access the centralized LDAP address book.

Centralized LDAP address book

  • Management of the address book via the Web interface allows users to view/enter/modify/cancel names from the address book.
  • The address book may be used with all system forwarding methods (e-mail, MFP, web and client software)
  • Address book operations may be distinguished according to the accessing user’s group of belonging.

ArkiviaFax:Simple and intuitive administration

  • Management of Users, Groups and lines associated to the group for the automatic sorting of faxes received.
  • Management of group fax cover sheets.
  • Management of group LDAP address books.
  • Reporting on faxes sent and received.
  • Management of multifunction machines (MFP) connected to the system.
  • Import/export of users from CSV files
  • Backup system management

Dial through and did routing

Arkivia FAX provides the possibility, through integration with DIALOGIC cards (Eicon Diva Server and Brooktrout) to direct faxes towards a specific telephone number in the recipient’s mailbox. N.B.: The option is available only if the dial through service is authorised to reach fax numbers within the switchboard.


 Supported client operating systems:
Windows 2000/XP/Vista/7, LINUX, Mac OSX

Self-service printing and phocopying payment

PrintNet is a software that automates and optimizes the printing process. It offers simple and intuitive self-service printing (without the aid of staff) to users of libraries, cultural centres, study rooms, etc..

Brochure PDF PrintNet Brochure PDF di PRINTNET

PrintNet is provided with a payment station that collects the prints sent from the client stations.

PrintNet is provided with a payment station that collects the prints sent from the client stations. Using specific authorization procedures, users may view the documents being printed, check amounts to be paid, change selected printing parameters, decide which printer to use for the selected job and pay with a prepaid card or via their account (credit on database).

Self-Service Payment

PrintNet provides users with a system to pay for printing with a prepaid card or via their account (credit on local database).

Self-service printing payment is directly carried out by users. This reduces timeconsuming work for library staff who no longer need to count prints and handle money.

Everything whit a card!

PrintNet allows smooth printing and photocopying management, as well as payment with the same prepaid card.

The prepaid cards may be recharged at a distributor, thus providing an automated system where users are completely independent and free to use the service.

System Architecture

PrintNet System Configuration


Printnet V.3.0 - Software Characteristics


PrintNet provides a centralized management interface where the administrator may set printing costs on the basis of different formats (A3, A4, Black/White, Colour) and select the payment method.


PrintNet allows the administrator to access the User database and to organize at user group level both the number of prints and the assigned printers.


PrintNet allows the administrator to view detailed and summarized data on all printing operations carried out over a certain period of time by a user, by a group of users, by a printer and by a group of printers.


PrintNet is compatible with Cartadis® payment systems with prepaid cards (disposable or rechargeable). By connecting the Cartadis TCRS device to the PrintStation, printing costs are deducted from the prepaid cards. The same card may be used to pay for photocopies.


PrintNet optimizes printing costs by redirecting printing queues towards more suitable printers according to certain criteria (no. of pages to be printed, colour settings, etc.). The administrator configures system via a centralized management interface.

Supported client operating systems:
Windows 2000/XP/Vista/7, LINUX Ubuntu, Mac OSX 10.4+


The solution for controlling and monitoring access and printing payment

Brochure PDF SicurNet Brochure PDF SICURNET


SicurNet - Lettore badge magneticoSICURNET 3.0 is a software that provides automated management of access to computer stations, enabling Internet usage time control and printing calculation services. The system reads user access credentials entered via username and password or taken from a magnetic badge.


If requested, payment of services (Internet navigation, prints, etc.) is carried out by deducting the cost directly from the prepaid card or from the user account stored in the application database.

SICURNET 3.0 compares the information entered with the data stored in its archives and authorizes use of the station and of the related services according to specific rules regarding time limits and use by study and/or research groups. These rules may be fully personalized according to the needs and the organization of the structure hosting the system.


Simple and intuitive management
SICURNET provides very easy and intuitive interfaces for system monitoring and management: controlling computer stations, authorizing or disconnecting users, visualizing access over certain periods of time, and accessing the reservation management area and payment management area for the printing service and/or use of the Internet.


Data protection and privacy
All operations performed by both users and system management personnel are cryptographed and protected by personal passwords which ensure an adequate level of safety in compliance with the privacy law (Italian Legislative Decree no. 196/2003) and with the “Anti-terrorism Decree” Law no. 155 of 31/07/2005.






SICURNET optimizes and rationalizes time spent at computer stations.


SICURNET may be personalized according to the needs and organization of the structure hosting the system.


SICURNET monitors computer stations and provides tracing of access carried out.


Interner navigation management

SICURNET Sicurnet 3.0 provides an integrated management system for the time control and payment (if necessary) of Internet navigation. Access restriction may be set for certain categories of web sites (white/black list) according to different user groups and/or stations.


Reservation management

SICURNET provides an automated reservation management system: users may autonomously reserve a station by accessing a very simple and intuitive management interface.


User and service management

SICURNET allows the operator to access (authorized via password) the user database and carry out operations such as search, entry, cancellation, assignment of a new password and modification of user access authorizations to various services.


Reporting and statistics

SICURNET allows users to view access over a certain day or period of time. This is useful for tracing information on past usage of computer stations, in order to check improper use of the service or for statistical purposes.


PC printing payment & management

SICURNET provides an integrated PC printing management system which counts the pages printed by the user. Policies regarding payment and the ‘free’ number of prints allowed may be set according to various types of users.



As a result of the new Wireless module integration, Sicurnet 3.0 provides management – in a safe, protected and monitored environment – of users who wish to use the network resources of the structure hosting the service through their own laptops.


User group and station rules

SICURNET is able to assign authorization profiles to user groups, i.e., the creation of rules that limit and personalize the use of services and/or stations to specific user groups (for example, use of certain stations for minors only).


System modularity

SICURNET is provided with a modular and scalable architecture allowing the system to be built on the basis of the hosting structure’s real needs.

Supported client operating systems:
Windows 2000/XP/Vista/7, LINUX Ubuntu

Plone the web Content Management .

Plone is a free and open source content management system built on top of the Zope application server. In principle, Plone can be used for any kind of website, including blogs, internet sites, webshops and internal websites. It is also well positioned to be used as a document publishing system and groupware collaboration tool. The strengths of Plone are its flexible and adaptable workflow, very good security, extensibility, high usability and flexibility.

Plone is released under the GNU General Public License (GPL) and is designed to be extensible. Major development is conducted periodically during special meetings called Plone Sprints. Additional functionality is added to Plone with Products, which may be distributed through the Plone website or otherwise. The Plone Foundation holds and enforces all copyrights and trademarks. Plone also has legal backing from the council of the Software Freedom Law Center.

MediaWiki's "Monobook" layout is based partially on the Plone style sheets.[2] High-profile public sector users include the Federal Bureau of Investigation, Brazilian Government, United Nations, City of Bern (Switzerland), New South Wales Government (Australia), and European Environment Agency.


These are some of the features available in Plone 4:

  • HTML5
  • Caching header management
  • One Click Uploads for Theming
  • Inline editing through the web
  • Working Copy support + Workflow + Check out /Check In
  • Link and reference integrity checking
  • Automatic locking and unlocking
  • Collaboration and sharing
  • Discussions and Commenting
  • Versioning, comparing history and reverting content
  • Workflow capabilities
  • Authentication back-end via PAS/LDAP/SSO/Auth_tkt
  • Full-text indexing of Office and PDF documents
  • Collections/Smart Folders of defined search criteria
  • Presentation mode for content
  • Dynamic Navigation and Dynamic site maps sitemaps.xml + content trees
  • Support for multiple mark-up formats
  • Wiki support
  • Automatic previous/next navigation
  • Rules engine for content
  • Auto-generated tables of contents
  • Portlets engine
  • Support, development, hosting & training via 300+ providers
  • Field Level Security
  • Integrated Search Catalog (all content is indexed)
  • LiveSearch in portlet
  • Dynamic Search results on Search page as you type
  • Multilingual content management
  • Time-based publishing, scheduled content expiration & publication
  • Human-readable URLs
  • Powerful graphical page editor
  • Resource compression
  • Caching proxy integration
  • Drag and drop reordering of content
  • XML exports of site configurations
  • Localized workflow configuration
  • Adjustable templates on content
  • Standard content types
  • Content is automatically formatted for printing
  • Standards-compliant XHTML and CSS
  • Accessibility compliant
  • RSS feed support (RSS/Atom/iTunes/NewsML) and customizable
  • Automatic image scaling and thumbnail generation
  • Free add-on products
  • Cross-platform
  • Installer packages for multiple platforms
  • Comment capabilities on any content
  • Microformat support
  • WebDAV and FTP support
  • Backup support
  • Cut/copy/paste operations on content
  • Theme Mapping via Diazo and TTW Edits

Magnolia CMS: intuitive and reliable - designed for the enterprise.

Magnolia is an Open-Source CMS favored for its ease-of-use. It enables authors to lay out content exactly as it would appear to website visitors. It contains best-of-breed Java technology based on open standards to allow for tailor-made solutions. Magnolia Content Management CMS/ECM/WCM is an open source software that will let you perform CMS Systems Enterprise Site Management tasks. It's free for both personal and commercial use, thus the perfect choice for those that want an alternative for CMS Systems Enterprise Site Management programs.

 Abbreviated as ECM, Enterprise Content Management is the document management term which describes the technologies used by organizations to capture, manage, store, and control enterprise-wide content, including documents, images, e-mail messages, instant messages, video, and more. ECM software is used to assist in content control associated with business process, and can be used to assure compliance (Sarbanes-Oxley , HIPPA, etc.). ECM has emerged from the convergence of many related technologies such as document management, Web content management, and collaboration.


Magnolia CMS users include the US Navy, Scottish Widows, Middle East Broadcasting Center, Atlassian and the City of Lausanne.


Configuration Extension Configuration extension (a.k.a. „configuration inheritance“) simplifies life for administrators and developers. You no longer need to copy a site or dialog configuration in order to customize it. A configuration can contain a link to the master configuration and add or overwrite any property as needed. This avoids duplication and lowers maintenance effort.
Workgroup Collaboration The system can be set up in such a way that workgroups have shared access to resources, e.g. a folder in the document management system.
Dependency Management of Content Elements It is easy to see in Magnolia CMS if all the information a page depends upon will be available once it is published. In the opposite direction, the system also informs you which pages refer to a page.
Templating Kit The Templating Kit is written in Freemarker, which provides new possibilities and makes the development of templates faster and easier than using JSP. JSP remains fully supported and in true Magnolia-fashion, you can mix and match both templating languages to secure your investment and profit from the latest developments at the same time.
Friendly URLs The URLs of web pages created with Magnolia are human readable. This makes them easy to communicate, easy to bookmark and easy to spider by search engines.
SEO (Search Engine Optimization) Magnolia CMS delivers content to the web optimized for search engines.
Easy Integration of Third-Party Frameworks Magnolia‘s high extensibility makes integration with other frameworks a snap. Examples are available for integration with Spring, Struts, and Stripes, as well as Blossom, Maglev and Grails.
Backup Backup is possible through various means, depending on your specific needs. The repository implementation might provide backup tools of its own itself. In addition, the default import/export mechanism can be used for backups.
Structured Data Management Magnolia allows for easy management of both unstructured and semi-structured content with the help of use a hierarchical content repository. On top of that, Magnolia Content Apps provide an advanced environment to manage structured data. This approach is very flexible: In Magnolia, structured data is indexed, searchable, access is unified, it can be activated and mirrored and treated exactly the same way as any other information in the system. Examples for structured content include product catalogs, employee directories or skill inventories.
Mobile Preview Magnolia CMS has built in previews for iPhone & iPad right from the page editing interface, so you know exactly which content will be rendered on which device and how it will look. You can even create your own customized previews for any other devices or Web content channels.



ImageJoomla is a free and open-source content management framework (CMS) for publishing web content. It is built on a model–view–controller web application framework that can be used independently of the CMS.

Joomla is written in PHP, uses object-oriented programming techniques and software design patterns, stores data in a MySQL, MS SQL , or PostgreSQL database, and includes features such as page caching, RSS feeds, printable versions of pages, news flashes, blogs, polls, search, and support for language internationalization

A content management system is software that keeps track of every piece of content on your Web site, much like your local public library keeps track of books and stores them. Content can be simple text, photos, music, video, documents, or just about anything you can think of. A major advantage of using a CMS is that it requires almost no technical skill or knowledge to manage. Since the CMS manages all your content, you don't have to.

Joomla is free, open, and available to anyone under the GPL license

Your extreme makeover for document capture and management

KODAK Capture Pro Software lets you quckly convert forms, invoices, patient records and other critical business documents to high-quality images. Efficiently capture critical index data, then automatically deliver it all to databases and applications.

Benefit from new advances in quality control to identify and adjust challenging images without rescanning, enhanced integration with MICROSOFT SHAREPOINT, and more practical innovations.

Intelligent Quality Control (QC): When accuracy and readability matter

  • Adjusts image quality even when original document is unavailable for improved data capture accuracy
  • Reduces cost of error correction through better downstream recognition
  • Cuts image review time by intelligently selecting questionable images


Comprehensive integration with MICROSOFT SHAREPOINT and other ECM systems

Imports index configuration from SHAREPOINT from a wide array of column types. Easily standardize configurations across multiple users to eliminate concerns about processing or capturing the right data to feed a process.


Select output for SHAREPOINT 2007 or 2010
Choose SharePoint destination

Create index fields from SHAREPOINT columns


An array of stylish, powerful advantages
Including –

  • Save training costs with one familiar interface for all your scanners while avoiding complications and inconsistencies via shared settings for multiple users
  • Cut costs for manual data entry during indexing by using Database Lookup to validate or populate fields from Open Database Connectivity (ODBC) sources
  • Leverage your existing ECM Systems and databases through simplified integration capabilities
  • Easily customize for specific job and user management requirements with individual APIs
  • Keep costs low and predictable with no per-click or volume charges
  • Support for MICROSOFT WINDOWS  7, XP and VISTA Operating Systems
  • Leverage your investment in scanning devices with support for over 160 popular scanners from Kodak and other vendors
  • Automatically bring in existing files from “hot folders,” and perform many of the same imaging functions as with scanned images
  • Output popular file formats to file, system, e-mail and print simultaneously

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